Workspaces

A Workspace is your organisation’s private environment inside Supaboard. Every resource you create — dashboards, data sources, agents, team members — belongs to a single workspace. You can be a member of multiple workspaces and switch between them at any time.

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Creating a Workspace

You can create as many workspaces as you need — for example, one per product, client, or environment.

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How to create one

1. Open Settings → Workspace in the sidebar.
2. Click Add New Workspace.
3. Fill in the required fields:

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Available regions

Important: Region cannot be changed after the workspace is created. Choose carefully.

Your email domain is automatically used to pre-fill the workspace domain. You become the Owner of any workspace you create.

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Configuring Your Workspace

Navigate to Settings → Workspace to edit your workspace profile. Changes are saved explicitly — click Save Changes when done.

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Permissions required

Only users with Admin or Owner role can edit workspace settings.

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Inviting Team Members

Navigate to Settings → Team Members and click Invite Members.

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What you can configure per invite

You can invite multiple people in a single batch. For each invitee, set:

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Role

Controls what actions they can take across the workspace (see Roles & Permissions).

• Viewer
• Editor
• Admin

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Feature access

Restrict which Supaboard features they can use: Leave set to All features to give unrestricted feature access within their role.

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Resource access

Optionally limit which data source connections the user can query. Set to All resources (default) or select specific ones.

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Validation rules

• Work email addresses only — personal domains (Gmail, Hotmail, Yahoo, etc.) are blocked.
• Duplicate emails in a batch are flagged before sending.
• Users who are already workspace members are detected and skipped.

Once sent, each invitee receives a link. You can copy the invite link or resend it from the team member table while their status is Invited.

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Managing Team Members

The team members table (Settings → Team Members) lists everyone in the workspace with the following columns:

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Filtering & sorting

• Search by name or email.
• Sort by username or role (ascending / descending).
• Members are grouped by status: Active, Invited, Deactivated.

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Available actions per member

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Transferring ownership

Ownership can be handed to any current Admin. A confirmation is required. After transfer, the previous owner is downgraded to Admin.

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Removing a member

Removed members lose all access immediately. Their contributions (dashboards, queries) remain. You cannot remove the workspace owner or yourself.

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Roles & Permissions

Supaboard uses a four-tier role hierarchy. Higher roles include all permissions of lower roles.

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Role assignment rules

• Only the Owner can change member roles.
• You cannot change your own role.
• You cannot change the Owner’s role.

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Feature Access

Feature access is a per-user toggle that sits on top of the role system. Even an Editor can be blocked from specific features.

Only the Owner can modify a user’s feature access.

Set to All features (default) to grant full feature access. Restrict individual features when, for example, you want a user to view dashboards but not chat with Stella or browse raw data.

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Resource Access

Resource access limits which data source connections a user is allowed to query. This is independent of their role.

• All resources (default) — the user can query any connected data source in the workspace.
• Specific resources — the user can only query the data sources explicitly listed.

This is useful when you have sensitive databases (e.g. production financials) that should only be accessible to a subset of the team, even if those users hold an Admin role.

Only the Owner can modify a user’s resource access.

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Workspace Invites

When another workspace owner invites you, the invitation appears under Settings → Workspace Invites.

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What you’ll see

• The name of the workspace you’ve been invited to.
• An Accept button to join.

Accepting the invite activates your membership and switches your active workspace to the one you just joined.

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Usage Analytics

Settings → Usage gives workspace admins a live view of how the team is using Supaboard.

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Top-level KPIs

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Filters

• Date range — presets: 1 day, 7 days, 30 days, monthly, 1 year; or pick a custom range.
• User — view usage for all members or drill into a specific person.

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Charts

• Prompt usage over time — line chart showing daily Stella query volume.
• Prompt usage heatmap — a heat map broken down by day of week and hour of day, showing when your team queries most.

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Leaderboard

A ranked table of members by prompt activity: Expand any row to view that user’s full prompt history. You can also export prompt history as CSV for deeper analysis.

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Plans & Billing

Settings → Plan & Billing manages your workspace subscription. Your current plan card shows: plan name, price, days remaining, a progress bar, and next renewal date. To know more about plans: Click here

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Billing management

From the Plan & Billing page you can:

• View billing email and legal organisation name — the details used on invoices.
• See next payment amount and date.
• Update payment method — change the card on file (last 4 digits shown).
• Manage billing address — update the legal address used on invoices.
• View and download invoices — full invoice history with PDF download per invoice.
• Cancel subscription — triggers a confirmation modal with cancellation date shown. Access continues until the end of the billing period.
• Upgrade — jump directly to plan selection and generate a payment link.

Billing is managed at the workspace level, not the user level. Only the Owner can access billing settings.

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Switching Workspaces

If you belong to multiple workspaces, switch between them directly from the sidebar. Click your current workspace name to open the workspace switcher, then select any workspace you’re a member of. The switch is instant — all data, dashboards, agents, and settings shown in the UI update to reflect the selected workspace.

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Quick reference: Settings navigation

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Permissions at a glance